Privacy policy

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Privacy policy QueenSite February 6, 2020

General information

Queensite is a specialist in developing high-quality software solutions and a leader in the areas of SaaS, Business software development, DevOps services, e-commerce and logistic software. With an agile mindset and flexible software development we help our customers in achieving their ambitions and move forward in the retail, logistics, government, and industry sectors. Queensite also believes in the power of the community and actively contributes to various open-source initiatives.This privacy statement is applicable to Queensite B.V.: www.queensite.euIn order to provide you with the best possible service, we need to collect certain data. We respect your privacy in this regard and would like to give your insight into what we do with your data.

What kind of personal data do we process?

use of cookies

Queensite uses cookies on its websites. Cookies are small information files that are stored on the device you use when you visit our website, such as a computer, tablet, smartphone or smartwatch. Cookies do not jeopardize the security of your computer. We use three different types of cookies, which you can read more about in our cookie statement. We only use necessary cookies, analytic cookies and self-built social media buttons, which means that your data is not provided to third parties. See our cookie statement for detailed information about the use of cookies on our websites.

Use of contact form

You can contact us by completing a contact form or sending an e-mail. The details you provide may be added to our CRM system and, if necessary, sent to a contact person within Queensite in order to provide you with the best possible service. This data is also used to monitor the (proper) functioning of the website. E-mails are retained for up to two years after the end of the conversation about your question or comment.

Job applicants

If you apply for a job via our website, we will record your details in our CRM system to ensure that the application process goes as smoothly as possible.

During the application process, your data will be shared with the colleagues who are directly involved in your application process. For some positions, the application process might include an assessment. In that case, you will be notified of this and your data will be shared with the organization that administers the assessment.

If you are not hired, we will retain your data for up to 4 weeks after the end of the process or we will request your explicit permission to retain your data for longer (e.g. to fill another possible job opening). After receiving your permission, we will retain your data for two years.

Pre-Employment Screening

ICT positions are often regarded as integrity-sensitive roles, for which our clients impose screening requirements. To fulfil our duties as an employer, we must anticipate such requirements because clients will only entrust sensitive information and/or business-critical systems to Queensite if we can deploy reliable personnel in this regard. Screening is therefore an necessary tool for Queensite to mitigate employability-related business risks by ensuring that reliable personnel can be deployed (as stated above).

The following items are checked during the screening process:

  • Verification of signed integrity statement and authorization form.
  • Verification of identity and address details.
  • Verification of CV.
  • Clearly legible copy of work and/or residence permit (if applicable).
  • Verification of diplomas and/or certificates (most relevant qualification or highest degree obtained).
  • Telephone call with most recent or most relevant employer to verify references.
  • Certificate of good conduct (for the Netherlands: Verklaring omtrent het Gedrag – VOG, for Belgium: Uittreksel uit het strafregister); checked for authenticity and date of issue.

 

 

Services

If we conclude an agreement with you to provide our services or to receive your services, we will retain the personal data that we need for this purpose: name, position and contact details. We will keep this data as long as necessary.

How do we protect your data

We take appropriate security measures to curtail misuse of and unauthorized access to your personal data. We have an information security policy for this purpose. This policy ensures that only the necessary individuals have access to your data, that access to your personal data is restricted and that our security measures are regularly reviewed. We also assess whether the security measures themselves are still in line with security standards and the state of the art. To provide maximum protection for our property and your personal data, we continuously analyze login details and communication from our systems. We use secure connections so that all information between you and our website is protected when you enter personal data. If any Queensite employees are able to view your data, they are bound by a duty of confidentiality with respect to that data.

Sharing data with third parties:

If necessary, we will share your data with external service providers with whom we have concluded a processing agreement. They are only permitted to use your data in order to provide the respective service. This means they may not use or transfer your data independently. Data is never sold to third parties. In principle, we do not share your data outside of the EU/EEA; otherwise, we will implement appropriate safeguards.